Free · EU-wide · 2026
Horse Transport Document generate for free.
Enter your details and instantly download a professional transport document as a PDF — with unique document number, QR code and signature fields. Works for the Netherlands, Belgium, Germany and all EU countries in accordance with current guidelines.
Generate your transport document nowWhy this document exists
Since 2007, EU Regulation 1/2005 requires that every commercial horse transport is accompanied by a transport document. The purpose: to safeguard animal welfare, make disease traceable and prevent trade fraud. In the Netherlands, the NVWA (Netherlands Food and Consumer Product Safety Authority) supervises this; in Belgium FAVV/AFSCA does so, in Germany the BMEL and in France the Ministère de l'Agriculture.
Not every journey falls under this requirement. Private transport to a vet, training or competition with your own horse is generally exempt. If you sell a horse, transport for payment or move animals for commercial breeding — then the document is required and a missing document can lead to substantial fines.
EquiSight makes this simple: enter your details once and instantly download a clean PDF. We follow the current EU guidelines. For country-specific requirements we refer you to the competent authority within the tool.
When do you need a transport document for a horse?
A transport document is required as soon as the transport constitutes an economic activity. In practice, that means:
Sale
You drive a sold horse to the new owner — regardless of distance.
Trade
Purchase / sale on commission or as a dealer, including resale.
Breeding
Transport to a stud station, embryo transplantation or breeding evaluation.
Delivery to buyer
Delivery after a sale, regardless of whether you or a transporter drives.
For payment
Transport of horses belonging to clients or livery guests for a fee.
Professional transport
Commercial horse transporters (Type 1 or Type 2 licence).
When do you not need a transport document?
For purely private and non-commercial situations the obligation is limited. A valid horse passport is, however, always required:
To the vet
Your own horse to the clinic — even as an emergency in another region.
To training
Your own horse to your regular trainer or facility.
Own competition
With your own horse to a competition; passport required + sometimes a KNHS start pass.
Leisure ride / beach
Recreational transport of your own horse.
Own horse
Transport between your own stables or pastures.
Private transport
No payment, no commercial purpose.
What information must appear on a horse transport document?
The EU directive prescribes at minimum the following fields. Our generator fills them all in automatically in the correct place:
- 01Date and time of departure
- 02Name and address of transporter
- 03Name and address of owner
- 04Place of departure and destination
- 05UELN number (Unique Equine Life Number)
- 06Microchip number (transponder)
- 07Horse name, sex, date of birth
- 08Reason for transport
- 09Registration number of towing vehicle and trailer
- 10Signature of owner and transporter
International · NVWA step-by-step guide
Travelling with your horse within the European Union
If you are travelling with your horse to another EU country — for sale, competition, covering or a livery yard — additional requirements apply alongside the transport document. The NVWA follows a fixed step-by-step procedure; go through this checklist before departure.
1. Valid horse passport + microchip
Required for every cross-border transport. The chip in the horse must match the passport number exactly. Verify validity and owner details in advance.
2. Health certificate (Intra-Trade Certificate)
For commercial transport, horse markets or sales between EU countries, a health certificate (INTRA) signed by an NVWA veterinarian is required. The horse must be declared clinically healthy within 48 hours before departure.
3. TRACES registration
The transport must be registered in advance in TRACES NT (online EU system). This applies to trade, sales, breeding, horse markets and livery changes — not for private transport to the vet or a competition.
4. Transporter authorisation (Type 1 or Type 2)
For journeys longer than 65 km for an economic purpose: Type 1 for journeys up to 8 hours, Type 2 for longer journeys. Apply through the NVWA. The driver must also hold a valid certificate of professional competence.
5. Compliance with welfare requirements (EU Regulation 1/2005)
Sufficient space, ventilation, anti-slip floor, partition walls, drinking water for journeys >8 hours, rest intervals every 8 hours. A pregnant mare in the last 10% of gestation or a foal <8 days old may not be transported.
6. Journey plan for long journeys
For journeys longer than 8 hours: submit a journey plan (journey log) to the NVWA including routes, rest stops and estimated arrival times. This is approved or rejected before departure.
7. Insurance & liability
Check whether your transport insurance also covers international journeys and welfare-related damage. Recommended: liability and transport insurance with EU coverage including on-site medical costs.
Free horse transport document generator
Enter your details and download a professional PDF — ready to print or display digitally during an inspection.
Vul je gegevens hieronder in en download direct een professionele PDF met uniek documentnummer, QR-code en handtekening-velden. Geen account nodig, gegevens blijven in je browser.
Vul nog in: Paardnaam · Naam · Datum · Vertreklocatie · Bestemming · Doel van het transport
Disclaimer: deze tool helpt bij het opstellen van een vervoersdocument volgens algemene EU-richtlijnen + de NVWA-stappenplan voor EU-transport. De gebruiker is verantwoordelijk voor de juistheid en de actuele regelgeving in het land van bestemming en herkomst. EquiSight is geen vervanging voor juridisch advies. Officiële regelgeving: NVWA.
In de EquiSight-app
Nooit meer typen. Eén klik en je vervoersdocument staat klaar.
Deze gratis generator is een mooi startpunt. In de EquiSight-app besparen we je iedere keer 5 minuten typen — én bewaren we al je documenten netjes per paard voor controle achteraf.
Automatisch ingevuld
Paardnaam, UELN, chip, eigenaar — alles staat al klaar in jouw EquiSight-profiel. Eén klik en de PDF rolt eruit.
Direct mailen naar koper
Stuur het vervoersdocument met één tik door naar de nieuwe eigenaar of vervoerder. Geen download-print-scan-toestanden.
Veilig opgeslagen in je account
Elk document blijft 3+ jaar in je archief. Bij een NVWA-controle één tik en je hebt het bij de hand.
Afstand automatisch berekend
Vertreklocatie en bestemming volstaan — de app rekent de kilometers en geschatte rijtijd zelf uit.
Frequently asked questions
Is a transport document required for a competition?
For private transport to a competition with your own horse, a transport document is generally not required — a valid horse passport is, however. If you are transporting other people's horses (e.g. as a livery yard or trainer), the document is usually required, as this counts as an economic activity under EU Regulation 1/2005. In doubt? Always check the current NVWA guidelines.
Do I need a transport document for my own horse?
For private transport of your own horse to a vet, training or leisure ride, no transport document is required. Always bring the horse passport though. As soon as you transport for payment, transport other people's horses, or trade horses, different rules apply.
Is a horse passport sufficient?
A valid horse passport is always required for every transport within the EU. For commercial transport (trade, breeding, professional transport) an additional transport document is needed that records origin, destination, transporter and reason.
What does the NVWA check?
The Nederlandse Voedsel- en Warenautoriteit (NVWA) checks, among other things: valid horse passport, transport document (for commercial transport), transport conditions (space, ventilation, ramp, partition walls), the driver's competence and the validity of the Type 1 or Type 2 transporter licence for commercial transport.
How long must I keep a transport document?
Transport documents must be kept for a minimum of 3 years, together with your records. For commercial transport it is recommended to store them digitally including timestamp and signatures — this helps during audits.
May I show a digital transport document?
Yes, in most EU countries authorities accept a digital transport document as long as the details are complete and legible. A printed PDF with QR code (as our generator produces) is generally safe. Always print a backup for unexpected inspections without internet access.
Why EquiSight?
This free tool is just one small part of what EquiSight can do. Our management app helps horse owners, breeders and professionals with:
Health records
All medical data in one place.
Vaccinations
Reminders before they expire.
Farrier
Visit history and scheduling.
Dentist
Including X-ray and treatment notes.
Training
Session planning + progress tracking.
Competition records
Results, KNHS start pass and tests.
Breeding
Coverings, pregnancies, foals.
Stable management
Livery guests, pasture management, costs.
Create a free EquiSight account and manage all your horse data in one place.
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